Sabbatical Leave

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 *2022.11 Sabbatical Leaves

 a. Purpose of Sabbatical Leave Program

Sabbatical leaves are granted by the Board of Trustees in order to ensure that the College will maintain the quality of faculty and educational programs available to students. Every sabbatical activity should have as its basic element programs that will improve the instructional, counseling, or other educational activity of the College. The sabbatical is an important means by which the vital faculty member increases his/her knowledge and keeps abreast of developments in his/her field. The sabbatical leave is a valuable academic tradition because it enhances instructional expertise and professional development and because it serves to revitalize College programs.

 b. Distribution

 All departments of the College shall be given equal consideration in determining distribution of sabbatical leaves. Leaves shall be so balanced among the faculty as to preserve departmental continuity.

 c. Term of Leave

A sabbatical leave may be for one year (two consecutive semesters) or for one semester. If the two consecutive semesters fall within two fiscal years (that is, if the sabbatical is taken in the spring and fall of the same calendar year), the leave may be approved in concept, but funding approval shall be for only one fiscal year. The portion of the sabbatical which falls within the next fiscal year shall be considered for funding during that fiscal cycle, but the sabbatical leave will be counted, in computing percentages, only as belonging to the year when the first semester's leave was taken. All sabbaticals will be completed in the same fiscal year whenever possible.

 d. Compensation

Faculty members on sabbatical leave for one semester shall receive 85 percent of their normal salary, and those on leave for one year shall receive 75 percent of their normal salary. When sabbatical leaves-of-absence salaries are computed, the member on sabbatical leave shall receive such changes in salary ratings as would have been received had the member remained in active service. Members on sabbatical leave shall advance normally on the salary schedule.  

[See note below on Overload and banked TLUs]

Faculty members on sabbatical leaves shall be paid at the same intervals as they would for normal service. Special arrangements shall normally be made only for those members who are out of the continental limits of the United States.

 e. Indemnification

Upon acceptance of the sabbatical, the faculty member agrees to render one (1) year of full-time service in the employ of the District for each semester of sabbatical leave. The indemnity shall be for a sum equal to the amount of salary to be paid the member on leave. The Board of Trustees shall require a written agreement indemnifying the Board of Trustees against loss in the event that the faculty employee fails to render one (1) year of full-time service in the employ of the District for each semester of sabbatical leave.

If an individual receives taxable compensation for the activity described in his/her sabbatical leave proposal, the sabbatical funding shall be decreased by that amount of income which raises the gross total taxable compensation above the level of the faculty member's regular full-time service compensation. If a grant replaces the salary, even though it may not be taxable, then such money shall be deducted from the amount of sabbatical pay. Applicants planning to engage in paid activities or in unusually time-consuming activities beyond the scope of the sabbatical proposal should inform the Sabbatical Leave Committee of these plans in the application. If the applicant makes such plans only after the application process is completed, s/he should so inform the Sabbatical Leave Committee at the time the plans are formed; the applicant's written statement will be appended to his/her sabbatical leave application in the Academic Senate files.

f. Eligibility

Faculty members having six (6) full, consecutive years of contractual service at Santa Barbara City College, or fractions of years of contractual continuous service which total six (6) full years, shall be eligible for sabbatical leave. Up to a maximum of two (2) years of service in an administrative position may be counted toward the six (6) years of contractual service required. A leave of absence does not count as a break in service in calculating sabbatical leave time; nor does it accrue toward a sabbatical.

g. Application for Leave

Three (3) copies of the Application for Sabbatical Leave shall be filed with the Academic Senate Office before the end of the sixth week of the Fall semester. If the Sabbatical Leave Committee has concerns about the application, the applicant shall be given an opportunity to improve his/her plan and to resubmit his/her application within a period of two weeks (ten working days) from the date of notification that his/her plan is not acceptable.

*h. Criteria for Selection

The general [primary] consideration for granting a sabbatical leave shall be its benefit to the educational programs of the College. The Sabbatical Leave Committee will evaluate all applications according to how the proposed activity relates to the recognized needs of the college and/or the department and new programs as recommended in the department plans. Each applicant shall demonstrate how the proposed activity will maintain or improve the quality of teaching and/or services to students.

The Sabbatical Leave Committee will return to the applicant any sabbatical application which proposes an activity that might be better carried out by other means of College support. The Faculty Enrichment Committee may provide funds for such activities or purposes as attendance at conferences and workshops and visitations to other college campuses.

*i. Format for Applications

Each applicant for sabbatical leave will fill out forms picked up in the Academic Senate Office. The proposal must follow the format outlined: (on applications & forms pages).

j. Notification

Action shall be taken on sabbatical leave applications by the members of the Sabbatical Leave Committee, the Academic Senate, the Superintendent/President, and the Board of Trustees by the end of January each year. Final approval shall be contingent upon fiscal conditions. A decision shall be made as soon as possible but no later than the end of the Spring semester prior to the academic year when the sabbatical leave is to be taken.

k. Replacement

Replacement for faculty members on sabbatical leave shall be obtained in one or more of the following ways:

1. by a tenure track faculty member teaching additional courses as overload.

2. by hiring replacements on an hourly basis.

3. by hiring on a temporary contract, if replacements cannot be made on an hourly basis.

The applicant, the department chair, and the division dean will indicate on the application form whether the replacement will be hourly or contract. The mode of replacement shall be confirmed before the end of the semester which precedes the sabbatical leave.

*l. Interruption of Sabbatical Activity

Interruption of the program of study or research caused by serious accident, illness, or other extenuating circumstances during a sabbatical leave, evidence of which is satisfactory to the Superintendent/President, shall not prejudice an employee regarding the fulfillment of conditions concerning study or research on which the sabbatical leave was granted nor affect the amount of compensation paid.

In the event of a long-term illness, an employee may submit a request to the Superintendent/President to have his/her status changed from sabbatical leave to sick leave as defined in District policy 2022.5

m. Revisions in Proposal:

Since sabbatical leave applications are carefully screened and evaluated before approval, it is expected that a faculty member shall fulfill his/her sabbatical project as proposed. If extenuating circumstances should necessitate a change, however, the faculty member is expected to resubmit a proposal in the form of the original for that portion of the project to be revised. The revised proposal must clearly show that the change is commensurate with the original, and a clear explanation of the conditions necessitating the change must be included. This revised proposal must be received by the Sabbatical Leave Committee at least one (1) month before the beginning of the semester for which the revision is requested. Proposed revisions submitted during the summer should be presented to the President of the Academic Senate, or designee, for consideration by the summer Academic Senate. The Sabbatical Leave Committee will receive all modifications to proposals.

Failure to fulfill the agreed-upon and approved program in the absence of serious accident or illness or other extenuating circumstances may result in action by the District requiring repayment of the sabbatical salary, in part or in full.

n. Return to Service

At the expiration of the sabbatical leave, the faculty member shall, unless s/he otherwise agrees in writing prior to the beginning of his/her leave, be reinstated in a position equivalent in duties to that held by him/her at the time of granting of the leave. The employee is obligated to render one (1) year of full-time service to the Santa Barbara Community College District for each semester of leave following his/her return from sabbatical leave.

o. Sabbatical Report

Upon returning from leave, and within one semester after resumption of duties (with a due date no later than the first day of the following semester), the faculty member shall submit three (3) copies of the sabbatical leave report to the Academic Senate Office. The Sabbatical Leave Committee shall review the reports and make recommendations to the Academic Senate. Upon approval, the Academic Senate shall recommend approval to the Superintendent/President and Board of Trustees. Upon Board of Trustees approval, one (1) unbound copy will be requested for binding by the Library and filed in the Library Faculty Reading Room (L137).

In order that each sabbatical leave report complies with the standards delineated in the Sabbatical Leave Policy, as approved by the Board of Trustees, the report shall follow the format described in the Sabbatical Leave Handbook.

The report shall include a copy of the original Board of Trustees approved project proposal and a substantive detailed description of the achievement of all pertinent areas as described in the Sabbatical Leave Handbook. The report shall be submitted no later than the first day of the second semester after resumption of service.

Reports recommended for approval shall be submitted to the Academic Senate for review before submitting to the Board of Trustees for approval.

The Sabbatical Leave Committee has the responsibility to reject a sabbatical report that is not satisfactory. A report may be returned to the faculty member for amplification and/or completion. The corrected report shall be returned within ten (10) working days to the Committee for review and approval.

If the revised report is still considered unsatisfactory by the Committee, the faculty member and the President of the Academic Senate shall be so notified and given the reasons for such finding. The faculty member shall be allowed ten (10) teaching days to file a written appeal to the Committee and/or to file a written appeal to request a hearing. Following such appeal and/or hearing, the Committee in consultation with the Academic Senate President will reconsider its decision and take final action. In the event that no appeal or hearing request is received within the specified period, the unsatisfactory finding shall be ratified.

If the revised report is judged unsatisfactory, the Academic Senate President shall forward to the Superintendent/President the report with a written statement detailing why the report is unsatisfactory. The Academic Senate President shall also notify the Superintendent/President of the failure of an employee to submit a sabbatical report. The Superintendent/President may then take appropriate action for failure to complete the sabbatical activity.

p. District Support

Sabbatical leaves shall be limited to five (5) percent of the full-time contractual faculty. All those sabbatical leaves approved by the Board of Trustees will be funded.

q. Composition of Sabbatical Leave Committee

The Sabbatical Leave Committee shall be an Academic Senate Committee. A Dean of Academic Affairs shall serve as an ex-officio member. The Academic Senate Liaison shall serve as Chair of the Committee.

r. Evaluation of Sabbatical Leave Program

The Board of Trustees and the faculty shall periodically review and update the district's priorities for the Sabbatical Leave Program.


*Adopted by the Board of Trustees, October 28, 1982
Revision of Section o approved by the Board of Trustees, June 28, 1984
Revision of Sections g, h, and k approved by the Board of Trustees, June 26, 1986
Revision of Policy 2022.11 approved by the Board of Trustees

District policy #1914 Under loads and Overloads (Unbalanced loads)

Overload for Sabbatical (from Instructor's Association Agreement)

Banked overload TLUs accumulated during the fall, spring and summer session terms may be applied toward a sabbatical leave so that an instructor may receive full pay while on sabbatical. To receive full pay while on a one-semester sabbatical leave, 3.5 overload TLU's must be accumulated by the end of the semester prior to the sabbatical leave. To receive full pay while on a one-year sabbatical leave, 12 overload TLU's must be accumulated by the end of the year prior to the sabbatical leave.

A single banking system will be used to bank overloads. The banked TLU overload can be used to offset an underload, it can be applied pro rata toward a sabbatical leave, and/or it can be paid to the instructor at the time he/she terminates employment with the district.

By March of the year in which a sabbatical leave for the following academic year is approved, the faculty member must notify the appropriate Vice President of the approved sabbatical and the intent to apply accumulated overload TLUs to the sabbatical, and shall present a record of accumulated overload TLUs. The Vice President shall notify the Personnel Department of augmented sabbaticals that have been approved for the purpose of contract preparation and the amount by which the sabbatical shall be augmented.

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