Constitution ByLaws
Academic Senate Bylaws
TABLE of CONTENTS
ARTICLE I: ACADEMIC SENATE CONSTITUENCIES
Section 1. Academic Division Representatives page 3
Section 2. Adjunct Faculty Representatives page 3
ARTICLE II: ELECTION PROCEDURES
Section 1. Elections page 4
Section 2. Election Timeline page 4
Section 3. Election Procedures for Academic Senate President page 4
A. Ballot Distribution
B. Ballot Counting
Section 4. Election of Division Senators page 4
Tie vote
Section 5. Rotation of Senators page 5
Group A
Group B
Group C
Section 6. Installations page 5
A. The President-Elect
B. Senate liaisons
ARTICLE III: MEETINGS
Section 1. Schedule page 6
Section 2. Agenda page 6
Section 3. Conducting Meetings page 6
Section 4. Minutes page 6
Section 5. Substitutes for Academic Senate Members page 6
Section 6. Special Procedures page 7
A. Resource Allocations
ARTICLE IV: SENATE COMMITTEES AND LIAISON APPOINTMENTS
A. Committee Structure, Function and Appointment page 8
1. Standing committees of the Academic Senate
- Committee members appointed by President - conflict of interest guidelines
3. CAC chair selection
4. Committee members & voting rights
B. Senate Liaisons to Committees page 8
1. Senate President or designee - liaison to
2. Senate liaisons responsibility
ARTICLE V: ACADEMIC SENATE COMPENSATION page 10
ARTICLE Vl: SENATE REPRESENTATION ON THE COLLEGE PLANNING COUNCIL,
DISTRICT TECHNOLOGY COUNCIL AND BOARD POLICIES AND
ADMINISTRATIVE PROCEDURES COMMITTEE ........... page
11
ARTICLE Vll: RELATIONSHIP BETWEEN THE ACADEMIC SENATE AND OFFICE
OF EDUCATIONAL PROGRAMS
Section 1. General Statement page 12
Section 2. Specific Services to the Academic Senate page 12
Office of Educational Programs will provide support services (secretarial support, printing, duplicating, etc.) in the following areas:
A. Resource allocation
B. Curriculum review and development
C. Faculty Development
D. Faculty Lecturer
E. Other committees or activities
ARTICLE VIII: COMMITTEE RULES
A. Meetings page 13
B. Membership page 13
C. Committee chairs elected by members of each committee – with CAC exception page 13
D. Committees rules page 13
ARTICLE IX: CHANGES TO THE BYLAWS
Section 1. Proposals page 14
Section 2. Bylaws Revision Committee page 14
Section 3. Adoption page 14
APPENDIX A – Academic Senate Constituencies ........... page 15
APPENDIX B – Agenda/Minutes Distribution List ........... page 18
APPENDIX C – Committees ........... page 19
Academic Senate and Academic Senate Committees (19-24)
Educational Programs Committees (25-27)
College-Wide Committees (28-30)
APPENDIX D – Academic Senate TLU Distribution ........... page 31
ARTICLE I: ACADEMIC SENATE CONSTITUENCIES
The academic divisions shall be comprised of faculty constituencies as specified below.
Academic Representatives
A. Business Education Division
B. Educational Support Division
C. English/English Skills Division
D. Fine Arts Division
E. Modern Languages/ESL Division
F. Health and Human Services Division
G. Mathematics Division
H. Physical Education/Athletics Division
I. Sciences Division
J. Social Science Division
K. Technologies Division
L. Adjunct Faculty
Refer to Appendix A for departments within each division.
ARTICLE II: ELECTION PROCEDURES
Section 1. Elections
Either the Immediate Past President or the President-Elect, as appropriate, shall coordinate election of division senators.
Section 2. Election Timeline
The election timeline shall provide for election of the President-Elect prior to election of division senators. The timeline shall ensure completion of elections prior to the last regular meeting of the Academic Senate in the spring semester.
Section 3. Election Procedures for Academic Senate President
A. Ballot Distribution – Ballots shall be distributed to all tenure track faculty in the Credit Division, along with two envelopes. To ensure anonymity and integrity of the voting process, marked ballots shall be placed in the smaller envelope that is then placed inside the larger envelope. The larger envelope is to be sealed, signed across the seal and returned to an Academic Senate ballot box by the established deadline.
B. Ballot Counting–after the elections deadline, the election committee shall check the name on each envelope against the list of faculty eligible to vote, and ballots shall be removed from the outer envelope. Ballots will then be removed from the inner envelope and counted. Unsigned envelopes will be declared invalid. Outer envelopes will be retained for a period of ten working days and then discarded.
Section 4. Election of Division Senators
Credit Division senators shall be elected by tenure track faculty from departments within a Division. Any tenure track faculty from the Division may be nominated. Department members will meet and confer regarding how that department’s vote will be cast. The Chair will submit the department’s vote to the individual coordinating election of division senators. A simple majority of department votes prevails. Faculty members with split appointments may vote only in one department and/or division.
In the event of a tie vote, the winner shall be decided by lot with the President of the Academic Senate drawing the name of the winning candidate.
Section 5. Rotation of Senators
To ensure rotation of credit division senators, division elections shall be conducted according to the following schedule:
Group A – Senators elected for three-year terms beginning Fall, 1993:
(With rotation elections in Spring 2008, 2011,2014, 2017, 2020)
Educational Support Division
Fine Arts Division
Health/Human Services Division
Physical Education/Athletics Division
Social Science Division
Group B – Senators elected for three-year terms beginning Fall, 1994:
(With rotation elections in Spring 2009,2012,2015, 2018, 2021)
Business Education Division
Educational Support Division
English Division*
Mathematics Division
Social Science Division
Sciences Division
Group C – Senators elected for three-year terms beginning Fall, 1995:
(With rotation elections in Spring 2010, 2013, 2016, 2019, 2022)
English Division
Fine Arts Division*
Modern Languages/ESL Division
Health/Human Services Division*
Sciences Division*
Technologies Division
* Division senator elected by plurality vote – (See Academic Senate Constitution Article V, Section 3)
Section 6. Installations
A. The President-Elect shall be installed as the new Academic Senate President during the last regular Senate meeting in the spring semester.
New senators will be installed at the last regular Senate meeting of the spring semester. Assumption of all duties as Academic Senate President and newly elected Senators shall begin on the day following spring commencement.
B. Senate liaisons will be confirmed and the Vice-President will be elected no later than the fourth week of the fall semester.
ARTICLE III: MEETINGS
Section 1. Schedule
Regular meetings of the Academic Senate will be held on the second and fourth Wednesdays of the month at 3:00 p.m. Additional regular meetings will be scheduled on alternate Wednesdays when needed. Special meetings will be scheduled as necessary.
Section 2. Agenda
The Steering Committee of the Academic Senate shall meet prior to each regularly scheduled Senate meeting to prepare the agenda. By Monday prior to the meeting, the agenda will be distributed (hard copy and/or electronically) according to the Agenda/Minutes Distribution List in Appendix B. In addition, a copy of the agenda will be posted on the Academic Senate section of the main bulletin board in the Administration Building.
Section 3. Conducting Meetings
Senate meetings will be conducted according to Robert's Rules of Order, current edition. Issues under consideration will be presented at one meeting for discussion and action will be taken on that issue at a subsequent meeting. Where time is a crucial factor, the Senate may suspend the rules and take action on an issue immediately. Action items may be grouped in a consent agenda to expedite the agenda.
Section 4. Minutes
Minutes of all regular and special meetings of the Academic Senate shall be recorded by the Academic Senate secretary, or designee. Following approval by the Senate, minutes will be distributed according to the Agenda/Minutes Distribution List in Appendix B.
Section 5. Substitutes for Academic Senate Members
A division senator who is unable to attend an Academic Senate meeting may designate a faculty member from the senator's division to represent the division in his/her absence. The Executive Vice-President for Educational Programs may designate another administrator in his/her absence. The Academic Senate member shall inform the President of the Academic Senate of the substitute prior to the Senate meeting. The designated individual shall have all rights and privileges accorded to that position at that meeting. The designation of a substitute shall be limited to three (3) consecutive meetings.
Section 6. Special Procedures
A. Resource Allocation: Full-Time Faculty Positions
The Academic Senate shall make recommendations on the allocation of resources for new and replacement full-time faculty positions. Solicitations of requests for faculty positions will be conducted by the Office of Educational Programs, and such requests will be forwarded to the Senate for consideration. Recommendations in ranked order shall be forwarded to the Superintendent/President. Senate consideration of requests for faculty positions shall be governed by the following:
1. All requests for new and replacement faculty positions shall be reviewed collectively and ranked based upon criteria established by the Senate in consultation with the Office of Educational Programs. In establishing criteria the Senate shall review relevant data in department Program Review.
2. The Senate may adopt criteria for exempting certain replacement positions from the ranking process. Recommendations for exempt replacements shall be forwarded to the Superintendent/President prior to commencing the ranking process.
3. Replacement positions that are not exempted, and that are either ranked below the level of expected funding or are not recommended for permanent funding, may be resubmitted for a permanent replacement the following year. In the event that the resubmitted request for a replacement position is ranked below that year's funding level and/or is declined, a request will no longer be considered as a replacement position.
4. In the event that a faculty position is approved and funded, but a qualified candidate cannot be successfully recruited and hired, the department, in consultation with the Office of Educational Programs and the Superintendent/President, may elect to fill the position by temporary contract or leave the position vacant for up to one academic year without jeopardizing the approval of the position. During that period, provided that the department data used to meet the initial ranking criteria does not substantially change, the department may request an exemption from further ranking. The Academic Senate will review the request and make a recommendation to the Superintendent/President.
ARTICLE IV: SENATE COMMITTEES AND LIAISON
APPOINTMENTS
A. Committee Structure, Function and Appointment
1. Standing Committees of the Academic Senate are established to focus on specific issues or areas of responsibility that occur on an ongoing basis as outlined in Attachment "C." Committee recommendations shall be submitted to the Academic Senate for endorsement and action.
- Faculty members of standing committees shall be appointed by the President of the Academic Senate subject to approval by the Academic Senate. If a faculty appointment to a Senate committee would create a conflict of interest, the Academic Senate shall be notified and an alternate assignment will be made.
3. Chair of CAC will be selected for a period of three years through a campus-wide search process. Applications will be reviewed by the respective committee and a recommendation will be forwarded to the Academic Senate for approval. All other committee chairs will be elected by the membership of the committee, subject to approval by the Academic Senate.
4. All regularly assigned faculty members of committees shall have voting rights. When additional faculty members from a division are serving in "at large" positions on a committee, each division shall be entitled to one vote.
B. Senate Liaisons to Committees
1. Academic Senate liaisons facilitate communication and coordination of effort between college committees and the Academic Senate. The Academic Senate President or designee will serve as Senate liaison for the meetings of the Board of Trustees, Board of Trustees committee meetings, College Planning Council (CPC), District Technology Council (DTC), Staff Development Committee, and other college-wide committees, as deemed appropriate.
2. Designated Senators will be a liaison to specific committees as indicated below:
ACADEMIC POLICIES LIAISON
Liaison to: Academic Policies Committee *
Scholastic Standards Committee
Diversity Advisory Committee
FACULTY DEVELOPMENT LIAISON
Liaison to: Sabbatical Leave Committee *
Committee on Teaching and Learning*
Faculty Recognition Committee*
Faculty Professional Development Committee*
Faculty Lecturer Committee *
CURRICULUM AND INSTRUCTIONAL POLICIES LIAISON
Liaison to: Curriculum Advisory Committee *
Instructional Technology Committee *
Matriculation Advisory Committee
Honors Program Advisory Committee
International Education Committee
Committee on Online Instruction *
PLANNING AND RESOURCES LIAISON
Liaison to: Planning and Resources Committee *
Facilities Planning /Safety/Security Comm.
EOPS/Financial Aid Advisory Committee
Partnership for Student Success Steering *
* Academic Senate Committees
ARTICLE V: ACADEMIC SENATE COMPENSATION
Faculty members serving on the Academic Senate shall be compensated according to a TLU schedule mutually agreed upon by the Academic Senate and the Superintendent/President. The total TLUs allocated in the schedule shall be negotiated by the Instructors' Association.
See Appendix C for the TLU allocation.
ARTICLE Vl: SENATE REPRESENTATION ON THE COLLEGE
PLANNING COUNCIL, THE DISTRICT TECHNOLOGY COUNCIL, AND THE BOARD
POLICIES AND ADMINISTRATIVE PROCEDURES
COMMITTEE
In addition to the Academic Senate President, the following members of the Academic Senate shall serve as the faculty members on the College Planning Council, the District Technology Council, and the Board Policies and Administrative Procedures Committee:
College Planning Council
Immediate Past-President or President-Elect
Vice-President of the Academic Senate
Senate College Planning Council (CPC) Liaison
Chair Planning & Resources Committee or designee
All subject to Academic Senate approval
District Technology Council
3 Faculty from ITC
2 Faculty at large recommended by ITC
Board Policies and Administrative Procedures Committee
Academic
Senate President or Designee
2 Faculty Appointed by Academic Senate President
All
subject to Academic Senate approval
ARTICLE Vll: RELATIONSHIP
BETWEEN THE ACADEMIC
SENATE
AND OFFICE OF EDUCATIONAL
PROGRAMS
Section 1. General Statement
The Academic Senate and the Office of Educational Programs are committed to work collegially to further the academic mission of Santa Barbara City College. In order to accomplish this mission, the Office of Educational Programs will provide resources and support for the Senate to conduct its business.
Section 2. Specific Services to the Academic Senate
The Office of Educational Programs will provide support services (secretarial support, printing, duplicating, etc.) in the following areas:
A. Resource allocation data (e.g., preparation of materials for faculty positions, facilities requests, etc.)
B. Curriculum review and development
C. Faculty Development
D. Faculty Lecturer
E. Other committees or activities as mutually agreed upon by the Office of Educational Programs and the Academic Senate.
ARTICLE VIII: COMMITTEE RULES
A. Meetings of Academic Senate committees shall be conducted according to the procedure prescribed in Robert’s Rules of Order, current edition. In case of conflict, the Academic Senate Constitution and these bylaws shall take precedence.
B. Faculty membership on each committee shall be as prescribed on the Academic Senate Master Committee list, as approved by the Senate.
1. Faculty members serving on Academic Senate committees shall vote on a divisional representation basis; one vote per division. When more than one faculty member from a given division is appointed to a committee, those faculty will caucus to determine how to vote in order to best serve the interests of the division. In the alternative, each division may designate, through their Senator(s), one committee member to be the voting representative for that division.
C. With the exception of the Curriculum Advisory Council (CAC), committee chairs shall be elected by the members of each committee, subject to the approval of the Academic Senate.
1. The chair for CAC will be appointed for a three (3) year term by the Academic Senate, upon nomination by the members of the committee. The CAC chair candidates may be selected from the faculty at large. The nomination, along with the committee’s recommendation, shall be forwarded to the Academic Senate for approval.
2. At the beginning of each year, the prior year’s chairs will convene the first meeting of their respective committees. If the prior year chair is no longer on the committee, the Academic Senate president may designate a convener.
D. Committees may modify these rules, and/or draft their own by-laws, with the advice and approval of the Academic Senate. A written proposal must be submitted to the Senate for consideration and action. At its discretion, the Senate may accept the proposal as a permanent change, approve the proposed changes for a limited period, or reject the proposal. Permanent rules changes shall be considered as amendments to these by-laws, and shall be considered and acted upon as specified in Article VIII herein.
ARTICLE IX: CHANGES TO THE BYLAWS
Section 1. Proposals
Changes to the Bylaws may be proposed at any regular meeting of the Academic Senate.
Section 2. Bylaws Revision Committee
If the proposed changes receive a simple majority vote, an ad hoc Committee on Bylaws Revision shall be formed. This committee will review the proposed changes for clarity and consistency and present a recommendation to the Academic Senate for adoption.
Section 3. Adoption
The proposed changes shall be adopted or amended when approved by a two-thirds (2/3) majority vote of the total voting members of the Academic Senate.
Adoption
Adopted by the Academic Senate September 9, 1992
Article lll, Section 5. Adopted by the Academic Senate November 4, 1992
Article lll, Section 6. Revised and Adopted by the Academic Senate December 2, 1992
Article lll, Section 6. Revised and Adopted by the Academic Senate February 18, 1998
Article I, Sections 1 and 2; Article II, Section 3; Article IV; Article VI; Article VII, Section 2; and Appendices A, B and C. Revised and Adopted by the Academic Senate May 13, 1998
Approved by the Academic Senate March 1, 2000
Complete document Revised and Adopted by the Academic Senate May 14, 2003
Modified August, 2006
Complete document Revised and Adopted by the Academic Senate February 10, 2010
Revisions Adopted by the Academic Senate March 24, 2010
APPENDIX A
Academic Senate Constituencies
A. Business Education Division
1. Accounting Education
2. Business Administration/Real Estate
3. Computer Information Systems (CIS)
4. Computer Applications and Office Management (COMP)
5. Finance, International Business and Marketing
6. Professional Development Studies
B. Educational Support Division
7. Academic Counseling
8. Disabled Students Program and Services (DSPS)
9. Extended Opportunity Programs and Services (EOPS)
10. Faculty Resource Center (FRC)
11. Health and Wellness
12. Learning Resource Center (LRC)/Tutorial
13. Library
14. Transfer Center
15. Career Center
C. English Division
16. English
17. English Skills
D. Fine Arts Division
18. Art
19. Graphic Design and Photography
20. Film Studies/Film Production
21. Journalism
22. Multimedia Arts and Technologies (MAT)
23. Music
24. Theater Arts
E. Modern Languages/ESL Division
25. English as a Second Language (ESL)
26. School of Modern Languages
- Health and Human Services Division
27. School of Justice Studies
28. Alcohol and Drug Counseling (ADC)
29. Allied Health, CNA, EMT
30. HIT, CIM
31. Registered (ADN) Nursing
32. Children's Center
33. Cosmetology Academy
34. Early Childhood Education (ECE)
35. Radiographic Imaging Sciences/DMS
36. Vocational Nursing
G. Mathematics Division
37. Mathematics
H. Physical Education Division
38. Physical Education, Health Education, Dance
39. Athletics
I. Sciences Division
40. Biological Sciences
41. Chemistry
42. Computer Science
43. Earth & Planetary Sciences
44. Physics
45. Engineering
46. Environmental Studies
J. Social Science Division
47. American Ethnic Studies
48. Communication
49. History/Geography
50. Global Studies
51. Middle East Studies
52. Philosophy
53. Political Science/Economics
54. Psychology
55. Sociology/Anthropology
K. Technologies Division
56. Automotive Service/Tech
57. Computer Networking, Engineering and Electronics (CNEE)
58. Drafting/CAD/Interior Design
59. Environmental Horticulture
60. School of Culinary Arts and Hotel Management
61. Marine Diving Technology
62. Water Science
L. Adjunct Credit Faculty
APPENDIX B
Agenda/Minutes Distribution List
Upon approval the Minutes of regular and special meetings of the Academic Senate will be available online:
Distribution of Academic Senate Agenda with attachments:
Members of the Academic Senate
Academic Senate Committee Chairs
President of the Associated Student Body
President of CSEA
President of the Instructors' Association
Educational Programs Deans/Assistant Deans
Vice-President for Continuing Education
Vice-President for Human Resources and Legal Affairs
Superintendent-President
Board of Trustees
Public Information Officer
Channels Office
Distribution of Academic Senate Agenda without attachments:
Department Chairs and all credit division faculty via email
APPENDIX C
Academic Senate and College-wide Committees
The following is a list of standing committees, including membership, functions and responsibilities. The list is organized according to committees of the Academic Senate, Educational Programs, and College-wide committees. In accordance with the policy on committee service, full-time faculty are appointed to campus committees by the President of the Academic Senate, except where otherwise specified.
ACADEMIC SENATE
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Time: 2nd/4th Wed, 3:00 p.m.
Membership: 1 Academic Senate President (elected at large) 1 Immediate Past-President or President-Elect 11 Senators elected by departments or divisions 1 Additional Senator from English 1 Additional Senator from Sciences 1 Additional Senator from Educational Support 1 Additional Senator from Social Science 1 Additional Senator from Fine Arts 1 Additional Senator from Health & Human Services 1 Senator representing adjunct credit faculty 1 Exec. Vice President, Educational Programs (non-voting) 1 President, Associated Student Body or designee (resource)
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Responsible to: Supt./Pres. & Board of Trustees
Functions and Responsibilities: Functions as an academic planning body for the college in pursuit of its mission Serves as forum for consideration of matters of significance to faculty in academic, instructional support and student service units Reviews and recommends policies concerning academic issues to appropriate college units, Superintendent/President and Board of Trustees Advises the Superintendent/President and the Board of Trustees in matters of faculty concern. Defines faculty goals, priorities, strategies, and makes recommendations to appropriate college units Defines academic priorities for allocation of resources with input from the Office of Educational Programs Reviews resource requests from Educational Programs departments and recommends specific resource allocations to the College Planning Council Constitutes, oversees, and maintains Academic Senate committees Assigns faculty to Academic Senate and other committees where faculty participation is requested. Prioritize and recommend new and replacement faculty positions to Superintendent/President and Board of Trustees. |
ACADEMIC SENATE COMMITTEES
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Academic Policies Committee (AP)
Time: 2nd/4th Thu, 2:00 p.m.
Membership: 1 Academic Senate Liaison 11 Faculty [1 from each division] 4 At-Large faculty [no more than a total of 3 from any one division] 1 Educational Programs Dean (non-voting)
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Responsible to: Academic Senate
Functions and Responsibilities: Recommends policies to protect academic freedom and scholastic standards and policies for evaluation of faculty. Reviews applications and makes recommendations for salary class transfer. Makes recommendations on faculty requests to waive committee service. Makes recommendations on appeals regarding teacher load policy issues. Reviews and makes recommendation to Academic Senate for action when integrity of a faculty member is questioned. Reviews policy and procedures for assignment of faculty to FSAs. Reviews requests and assigns faculty to FSAs. |
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Curriculum Advisory Committee (CAC) Time: 1st/3rd Mon (and As Needed) 3:00 p.m.
Membership: 1 Academic Senate Liaison 11 Faculty [1 from each division] 4 At-Large Faculty (no more than a total of 3 from any one division) 1 Continuing Education 1 Educational Programs Dean (non-voting) 3 Educational Programs Deans (resources as needed) 1 UCSB Transition Counselor (resource) 1 Articulation Officer (resource) 1 Schedule Technician (resource) 1 Librarian (resource)
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Responsible to: Academic Senate
Functions and Responsibilities: Reviews and approves all proposed changes and additions to college curriculum. Reviews other college functions related to curriculum. Advises the Executive Vice President, Educational Programs, on curriculum development. Reviews the GE requirements and recommends changes as appropriate.
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ACADEMIC SENATE COMMITTEES
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Faculty Professional Development Committee (FPDC)
Time: 1st/3rd Thu, 3:30 p.m.
Membership: 1 Faculty Professional Development Chair 11 Faculty (1 from each division) 1 Educational Programs Dean (non-voting) 4 At-Large Faculty (no more than a total of 3 from any one div.) 1 Director of Faculty Resource Center/ 1 Academic Senate Liaison (non-voting)
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Responsible to: Academic Senate
Functions and Responsibilities: Provides advice and support for Director of Faculty Resource Center/Faculty Professional Development. Reviews and approves FPD activities. Reviews/revises/updates FPDC Guidelines annually or as needed. In cooperation with the Office of Educational Programs and Director of FPD, plans, develops, and implements faculty in-service days. Recommends and participates in planning FPD activities. Hears appeals from faculty relating to professional development activities. Reviews applications for FPD funding and recommends awards. |
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Instructional Technology Committee (ITC)
Time: 2nd/4th Fri, 2:00 p.m.
Membership: 1 FRC Director 11 Faculty (1 from each division) 4 At-Large Faculty (no more than a total of 3 from any one division) 1 Educational Programs Dean Liaison (non-voting) 1 Academic Senate Liaison (non-voting) 1 Learning Support Services Director (resource) 2 CSEA Representative (non-voting) |
Responsible to: Academic Senate
Functions and Responsibilities: Provides guidelines and leadership in the development of the instructional technology plan for Educational Programs. Serves as advisory committee for the Faculty Resource Center (FRC). Reviews proposals and makes recommendations for funding of requests to acquire computer technology. Provides guidelines for campus-wide software and platform upgrades and decisions.
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ACADEMIC SENATE COMMITTEES
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Time: 2nd/4th Mon, 3:00 p.m.
Membership: 1 LSS Director 1 Head Librarian (or designee) 1 LRC Supervisor 11 Faculty (1 from each division) 4 Faculty at large (no more than a total of 3 from any one division) 1 Educational Programs Dean Liaison (non-voting) 1 Academic Senate Liaison (non-voting)
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Responsible to: Academic Senate
Functions and Responsibilities: Identifies and facilitates the incorporation of strategies that enhance student success in the classroom and through campus learning support services (Library and LRC). Works closely with instructional faculty and Student Services to integrate student success initiatives campus-wide. Provides oversight and general direction on tutorial allocations, and policies for operation of the LSS (Library/LRC). Serves as liaison between faculty and LSS staff on policies affecting utilization of the LSS, its resources and other faculty matters.
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Planning and Resources Committee (P&R)
Time: 2nd/4th Tue, 3:15 p.m.
Membership: 1 Academic Senate Liaison 11 Faculty (1 from each division) 4 Faculty at large (no more than a total of 3 from any one division) 1 Exec. Vice President, Educational Programs or Dean Liaison (non-voting) 1 Instructors’ Association President or designee (non-voting) 1 Student Senate Liaison (non-voting)
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Responsible to: Academic Senate
Functions and Responsibilities: Establishes and maintains liaison with the Offices of Educational Programs and Business Affairs. Meets at least once each semester with the Educational Programs Executive Vice President and Deans to clarify academic goals and identify major initiatives that facilitate achievement of stated goals. Establishes and reviews academic priorities and the philosophical framework that drives the budget planning process. Develops policy regarding faculty consultation on academic initiatives and resource issues. Makes recommendations from Educational Programs and the faculty regarding budget priorities and major academic initiatives. Serves as expert faculty resource committee on academic-related budget issues. |
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ACADEMIC SENATE COMMITTEES
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Time: 2nd/4th Tue, 3:30 p.m.
Membership: 1 Academic Senate Liaison 11 Faculty (1 from each division) 4 At-large Faculty (no more than a total of 3 from any one div.) 1 Educational Programs Dean Liaison (non-voting)
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Responsible to: Academic Senate
Functions and Responsibilities: Assists faculty in preparing sabbatical leave proposals and reports. Reviews, updates and circulates the Sabbatical Leave Handbook. Establishes criteria for proposals and reports using the Board of Trustees policy on sabbatical leaves as a guideline. Reviews and makes recommendations on proposals and reports to the Academic Senate.
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Committee on Online Instruction
Time: 2nd/4th Friday, 12:00 p.m.
Membership: 11 Faculty (1 from each Division) 1 Education Programs Dean Liaison (non-voting) 4 At-Large Faculty, one of which should be a Counselor and another Assistive Technology Specialist (non-voting) 1 Director of Information Technology User Services (or designee) (resource) 1 Director of Educational Applications (resource) 1 Director of Faculty Resource Center (resource) 1 Student Senate Representative (non-voting) 1 Academic Senate Liaison (non-voting)
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Responsible to: Academic Senate Functions and Responsibilities: Reviews and recommends policies and procedures for the conduct of online instruction and the operation of online courses. Make recommendations to academic senate regarding budget/resource priorities as they relate to instructional support to online and hybrid courses. Provide input to academic senate into the development of policy regarding faculty consultation on academic initiatives as they relate to online courses. Serves as a discussion forum for pedagogical issues regarding the teaching, learning, assessment, ADA/504/508 compliance, and student support of online and hybrid courses. In consultation with ITC, reviews and make recommendations of software and hardware packages used, recommends activities to improve instructional delivery in the delivery of online and hybrid courses. Identifies and facilitates the incorporation of strategies that enhance student success and retention in online courses |
KEY SENATE COMMITTEES
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Faculty Recognition Committee
Time: 2nd/4th Fri, 2:15 p.m.
Membership: 11 Faculty (one from each Division)* 1 Faculty Lecturer Subcommittee Chair 1 Faculty Lecturer Subcommittee Member 2 At-Large Faculty (no more than 1 from any division)* 1 Academic Senate Liaison (non-voting) 1 Academic Senate President (ex-officio) 1 Educational Programs Dean Liaison (resource)
(*Maximum of two from any one Division)
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Responsible to: Academic Senate
Functions and Responsibilities: Identifies areas for broad recognition of faculty efforts and accomplishments. Reviews and creates recognition activities for faculty. Publicizes acknowledgements of faculty participation in community, statewide or national activities. Develops and recommends nominations for all faculty awards (e.g.- Hayward Award, Exemplary Program Award). Interfaces with its Faculty Lecturer Subcommittee. |
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Faculty Lecturer Subcommittee Time: TBD
Membership: 7 Most Recent Faculty Lecturers
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Responsible to: Academic Senate
Functions and Responsibilities: Initiates process for selection of Faculty Lecturer. Publicizes and monitors the nominations process. Chooses Faculty Lecturer. Reviews Faculty Lecturer selection policy and procedures. |
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Partnership for Student Success Steering
Time: TBD Membership: Gateway Directors Gateway/LRC Dean Math Lab Representative Academic Achievement Zone Director LRC Director Counseling Services Representative ESL Representative CTE Representative EOPS Representative COI Chair Academic Senate Liaison
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Responsible to: Academic Senate
Functions and Responsibilities: Carries out PSS Program Evaluation. Reports to Senate on status of PSS. If ESL/Basic Skills funds available, requests and evaluates proposals and recommends allocation to the Senate for approval. |
EDUCATIONAL PROGRAMS COMMITTEES
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Honors Program Advisory Committee
Time: 1st Fri, 11:00 a.m.
Membership: 1 Honors Program Director 8 Faculty 1 Educational Programs Dean Liaison 2 Students from Honors Programs 1 High School Relations Coordinator 1 Counselor 1 Academic Senate Liaison (non-voting) |
Responsible to: Exec. V.P., Educational Programs
Functions and Responsibilities: Reviews and revised philosophy and goals of Honors Program. Recommends curriculum for the Honors Program. Plans and schedules Honors Program courses. Coordinates colloquia, field trips and other activities for Honors Program students. Evaluates program effectiveness and develops long-range plans. |
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International Education
Time: 2nd Thu, 3:30 p.m.
Membership: 8 Faculty 1 ESL Faculty/ELSP Director 1 International Students Director 1 Educational Programs Dean Liaison (non-voting) 1 Study Abroad Director 1 Assistant Study Abroad Director 1 Student Representative (non-voting) 1 Academic Senate Liaison
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Responsible to: Exec. V.P., Educational Programs
Functions and Responsibilities: In cooperation with the Office of Educational Programs, participates in review and endorsement of study-abroad programs and full-term domestic programs, selection of program directors, and development of policies for such programs. Recommends policies and programs that broaden and enhance the International/Inter-cultural component of the college curriculum. |
EDUCATIONAL PROGRAMS COMMITTEES
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Matriculation Advisory Committee |
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Time: TBD
Membership: 1 Dean of Student Services 1 Dean of Educational Programs 1 Admissions & Records Representative 1 Assessment Committee Representative (Eng or Math) 1 Academic Counseling Department Representative 1 Institutional Research Director or designee 1 Director, Learning Resource Center 1 Student Success Counselor 1 Student Representative 1 Enrollment Management Committee Representative 2-4 Faculty 1 Academic Senate Liaison |
Responsible to: Exec. V.P., Educational Programs
Functions and Responsibilities: (Preliminary list) Synthesizes and coordinates activities and information from Matriculation component sub-committees and ad hoc workgroups. Advises Student Success X-Functional team on student success directions. Develops strategies to effect student enrollment, retention and success. Serves as sounding board and discussion forum for various student success initiatives.
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Matriculation–Assessment Subcommittee
Time: TBA
Membership: 1 DSPS Representative 1 ESL/Foreign Language Division Rep. 1 Dean, Educational Programs 1 Math Department Rep. 1 Counselor 1 Director, ESL Assessment 1 Director, English/English Skills Assessment 1 Director, Math Assessment 1 Dean, Educational Programs (resource) |
Responsible to: Exec. V.P., Educational Programs
Functions and Responsibilities:
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Scholastic Standards
Time: 2nd Mon, 2:00 p.m.
Membership: 1 Asst. Dean, Adm. & Records (ex-officio) 1 Counselor 6 Faculty 1 Student 1 Academic Senate Liaison (non-voting)
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Responsible to: Exec. V.P., Educational Programs Functions and Responsibilities: Assures consistent application and maintenance of academic standards in areas of admissions, re-admission, attendance, residence, graduation, grade requirements, course loads, grade changes and withdrawals. |
EDUCATIONAL PROGRAMS COMMITTEES
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EOPS/Financial Aid Advisory
Time: 3rd Tue, 3:15 p.m.
Membership: 1 EOPS/Financial Aid. Coordinator 3 Faculty (including 1 Counselor) 1 EOPS Program Supervisor 1 Financial Aid Program Supervisor 1 Associated Student Body Rep. 1 EOPS Student 1 Financial Aid Recipient 2-3 Community Members 1 Academic Senate Liaison (non-voting) |
Responsible to: Exec. V.P., Educational Programs
Functions and Responsibilities: Oversees EOPS operations. Reviews and endorses annual EOPS plan. Hears appeals of EOPS program decisions. Reviews appeals of decisions regarding financial aid awards. Advises on college financial aid policies and programs.
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COLLEGE -WIDE COMMITTEES
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College Planning Council (CPC)*
Time: 1st/3rd Tue, 3:00 p.m.
Membership: 1 Superintendent/President 1 Exec. V.P. Educational Programs 4 Vice Presidents 1 Academic Senate President 1 Academic Senate President-Elect or Past President 1 Academic Senate Vice President 1 Academic Senate CPC Liaison 1 Academic Senate Planning and Resources Committee Chair or designee 3 Classified Employee (nominated by CSEA Rep, selected by Supt./Pres.) 1 Student Executive |
Responsible to: Superintendent/President
Functions and Responsibilities: Assesses trends and plans/develops short- and long-term objectives of the college. Reviews department/program plans and coordinates the development of the Statement of Institutional Direction. Participates in the development of the college budget. Makes recommendations to the Supt./Pres. on permanent personnel positions and allocation of college resources. Serves as advisory group to Supt./Pres. on fiscal/planning matters.
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*Diversity Advisory Committee
Time: 3rd Thu, 2:00 p.m.
Membership: 1 Director, Campus Diversity 1 Exec. Vice President, Educational Programs 1 Dean 4 Faculty [up to 8 faculty] 4 Classified Employees 1 CSEA Representative 3 Students |
Responsible to: Superintendent/President
Functions and Responsibilities: Assists in establishing methods, procedures, and policies to identify and correct underutilization of ethnic minorities and women in all segments of District employment. Reviews hiring practices and progress reports.
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COLLEGE -WIDE COMMITTEES
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District Technology Council* |
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Time: 1st/3rd Fri, 1:30pm-3:00pm
Membership: 1 VP Information Technology 5 Faculty Representatives 2 CSEA Representatives 3 Technology Representatives 5 VP Area Representatives 1 Student Representative |
Responsible to: Superintendent/President
Functions and Responsibilities: Act as Technology Advisory Committee to College Planning Council. Develop and Review District Technology Policies (e.g. Appropriate Use, Security, Web Development, Service Level Agreements.) Review and Prioritize Funding Requests for New Technology Initiatives. Plan and Prioritize District Technology Renewal Resource Requests. Develop and Review District Technology Plan in Light of College Plan (e.g. Technology Vision and Directions, Implementation and Resource Planning from College Plan.)
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Personnel Benefits [Called on an as-needed basis] Time: TBA
Membership: 1 Vice President, Business Services 1 Vice President, Human Resources 1 Vice President, Continuing Education 1 Dean, Educational Programs 3 Faculty * 3 Classified (from CSEA)
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Responsible to: V. P., Business Services
Functions and Responsibilities: Reviews faculty and staff concerns regarding employee benefits. Examines various plans for providing personnel benefits and alternative carriers. Makes recommendations to Supt./Pres. regarding changes in benefit programs. Gives input and recommendations on benefits program to Office of Human Resources and Legal Affairs.
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*Three faculty are
appointed by Superintendent/President from six names submitted by the |
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COLLEGE -WIDE COMMITTEES
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Facilities Planning/Safety/Security
Time: TBA
Membership: 4 Faculty 2 Classified Staff 1 Assoc. Student Rep. 1 V.P., Business Services 1 Continuing Education Rep. 1 Director, Facilities and Operations 1 Director, Administrative Services 1 Director of Security 1 Laboratory Technician from Biology or Chemistry [appointed by Dean for Sciences] 1 Educational Programs Dean Liaison |
Responsible to: V.P., Business Services
Functions and Responsibilities: Reviews campus facilities maintenance, additions, renovations and planning. Reviews current issues related to campus facilities, security, safety and parking. Makes recommendations to the Superintendent/ President on issues relating to facilities, safety, security and parking. Advises the Vice President of Business Services, the Facilities Director, the Administrative Services Director and the Security Director on issues related to campus facilities, security, safety and parking.
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*Board Policies and Administrative Procedures
Time: 3rd Fri, 8:30 am
Membership: 1
Vice President Human Resources and Legal 2
Faculty at-large, appointed by Academic 3 Classified Employees selected by CSEA 1 Dean 1 Classified manager 1 Student
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Responsible to: Superintendent/President
Functions and Responsibilities: Develop a schedule to address existing |
*Specify representation by position or they are subject to endorsement by another body.
APPENDIX D
Academic Senate TLU Distribution
The following Academic Senate TLU distribution schedule has been mutually agreed upon by he Academic Senate and the Superintendent-President.
Position TLUs Per Semester
Academic Senate President 10
President-Elect/Past-President 3
Academic Senate Vice-President 1
Academic Policies Liaison 1
Faculty Development Liaison 1
Curriculum and Instruction Liaison 1
Planning and Resources Liaison 1
CPC Liaison (Steering) 1
Division Senators 11
Division “Second” Senators* 6
Adjunct Faculty Senator 1
CPC Representative .75
Curriculum Advisory Chair 3
Faculty Professional Development Chair .75
Academic Policies Chair .75
Planning and Resources Chair .75
Sabbatical Leave Chair .75
CTL Chair .75
Faculty Recognition Chair .75
ITC Chair .75
COI Chair .---
46 per semester
*Educational Support, Fine Arts, Social Science,
Sciences, Health and Human
Services, English
August 2006
March 24, 2010
